Executive Assistant

Contract: Fixed term for 12 months; full or part time; starting immediately; secondments considered.
 

Salary: Up to £26,000 per annum (full time equivalent) depending on experience.

Application process:
 

Submit CV and covering letter (max 3 pages) by Friday 21 st January 2022 to: lily.mott@thenhsa.co.uk
Interviews will be held Friday 28th January 2022 by Teams

 

The Northern Health Science Alliance (NHSA) was established in 2011 and acts as a front door to the North of England’s health research system working for a healthier, wealthier region. As a partnership established by the leading universities, NHS Hospital Trusts and all four Academic Health Science Networks in the North of England, the NHSA acts as an advocate for, and provides a portal to, its internationally recognised health science excellence.
 

The NHSA has enjoyed significant success in creating opportunity and value for its member organisations and currently counts 24 constituent organisations, which include 10 research-intensive universities, 10 research- active NHS trusts and the four Northern Academic Health Science Networks. By bringing the Alliance together it has been able to leverage individual organisational strengths and capabilities for greater impact, raising the profile of health science in the North of England, attracting research funding from traditional and non-traditional sources and contributing to better patient outcomes in its regions.

 

Hours of work: 37.5 hours per week, but occasional extra hours required (to support delivery of programming). The pattern of hours may vary according to operational needs but start and finish times can be flexible in line with CASE’s flexible working policy. Generally, work will be carried out between the hours of 9.00-17.30.

Job Description

Main Purpose of the Role: The Executive Assistant will provide a variety of support functions for the Chief Executive and other members of the Executive. The post holder will also contribute to the administration of the company by providing cover and capacity on a range of operational functions such as project management and organisation of meetings.

 

Summary of Duties:
 Work closely with the CEO in organising and delivering NHSA activity such as Executive,
Board and Council meetings

 Manage diaries, arrange meetings and travel for the CEO and other members of the
Executive
 Provide support to the Office Manager on delivery of core functions of the NHSA, such as
administration of HR and Finance processes (training will be provided)
 Help maintain key relationships with regional, national and international health and life
sciences stakeholders and partners across all aspects of our activity
 Maintain the NHSA contacts database and other distribution lists, ensuring that these are
linked to the various programmes of work through consultation with the Programme Leads
 Schedule meetings, prepare agendas and produce minutes as necessary for a range of
meetings
 Provide dedicated support on the co-ordination and delivery of ongoing programmes through
the provision of high-quality admin support to programme leads
 Provide cover within the admin team during any period of absence or peaks of activity

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Key Qualifications & Experience:

  • The post-holder will also need to demonstrate attention to detail, credibility, dynamism, energy,
    resilience and emotional intelligence plus an ability to successfully manage competing demands on time and resource. The ability to meet deadlines and ask for help when needed is crucial in order to manage competing demands on your time.

  • Qualifications Evidence

  • Appropriate qualification(s) to A-Level or BTech or equivalent with GCSE level passes in English and Maths

  • Evidence of significant continuing professional
    development

  • Knowledge, Skills and Experience
    Proven experience of project support in a complex environment

  • Excellent organisational skills and attention to detail 

  • Ability to balance demanding and sometimes conflicting requirements on time and meet deadlines, supporting others to do likewise

  • Excellent communication skills, both written and verbal 

  • Project management skills including use of platforms such as Teams, Excel, Powerpoint

  • Ability to work from own initiative and independently with a flexible approach

  • Willing to undertake some domestic and potentially occasional international travel in order to fulfil their role / based in the North of England

  • Attributes and Behaviours

  • Reliable, honest, hardworking and proactive 
    Energetic and dynamic, willing to uphold and champion the NHSA’s vision and mission to a variety of audiences

  • Emotionally intelligent communication in all formats; with colleagues and stakeholders of all levels and backgrounds

  • Willingness to develop as a professional